The GL Inquiry application allows users to view all journal entries for a property.
The GL Inquiry application is accessed through APPLICATIONS | General Ledger Group | Inquiry.
The fields in this application are defined as follows:
Field |
Description |
|---|---|
Code |
The GL account. |
Name |
The name of the GL account |
Type |
The type of account |
Balance |
The real-time balance of the account |
Bank Account |
The account number, if the GL account is an account with a financial institution |
Inactive |
This box will be checked for inactive accounts. |
Clicking the plus sign
to the left of the account expands to reveal the journal entries in that specific account.
The fields are defined as follows:
Field |
Description |
|---|---|
Control # |
The transaction number assigned by the system to the journal entry |
Posted |
The posted date of the journal entry |
Transaction |
The transaction date of the journal entry |
Amount |
The total amount of the journal entry |
Type |
The type of journal entry |
Note |
Gives further detail on what the journal entry is for |
Department |
The department that the journal entry effects |
Batch # |
The number assigned by the system to journal entries entered in a batch |
(R) |
This box will be checked if the journal entry has been reconciled in the Banking application |
Clicking the plus sign to the left of any of the journal entries reveals additional details about the journal entry.
The fields are defined as follows:
Field |
Description |
|---|---|
Posted |
The posted date of the journal entry |
Transaction |
The transaction date of the journal entry |
Amount |
The amount of the journal entry |
Journal Type |
The journal entry type |
Note |
Displays more information about the transaction |
Items can be manually cleared prior to reconciling by selecting the journal entry, right-click the item, select Clear Item
|
Double-clicking a journal entry shows all entries posted for the selected Control #. |
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Journal entries can be deleted if the entry was posted through General Ledger | Journal Entry and the journal entry is not reconciled. Right-click the item to delete, select Delete Item. |
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Items in green have been cleared through auto-reconciliation or manually cleared |
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With a participating bank, users can do the following: •Select the Bank Balances checkbox near the Property dropdown to show the real-time bank balance of each bank account •Right-click a check entry within a bank account and select Check Image, which downloads the scanned check image from the bank •Click within the Bank Account cell in the grid to expose the Find button |
The following screen is the Bank Transaction search screen available when using a participating bank. The information returned are all account transactions from the bank within the selected date range, including the daily balance.
