Program Defaults: Item: A/P |
  
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Program Defaults: Item: A/P |
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This form defines information that will be used in the Accounts Payable and Work Order modules of VMS. List any common payables (i.e.: landscaping, pool service, gas bill) here. Default items assigned here may be later recalled to quickly enter A/P vouchers and work order line items. Items are attached to properties and then integrated with a G/L account number (explained in Property Setup/Accounting/AP/Items).
The fields are further defined:
Field |
Directions |
ID |
Enter a commonly identifiable generic name for an A/P voucher (i.e.: gas bill, lawn bill) see Setup/Property Setup/Accounting/AP/Items |
Category |
Select the category defined in the Codes section to which this item belongs. |
Description |
Enter the item description. This will later be written in the memo area of the printed checks. |
Cost |
Enter the cost of the item. This is optional, but will be used to calculate the amount to pay when the item is added to a voucher. For example, if the user enters a cost of $10.00 and selects the item for two vouchers, the program will calculate the amount to pay as $20.00. |
Taxable |
Select only if the item is taxable. This is for display only and does not calculate tax due from vouchers. |