Special Features of VMS

The Special Features section is designed to familiarize the user with unique property management features of the VMS system by defining special controls, tools and other information.

Switchboard

SwitchboardControl

The VMS Switchboard is the first control panel the user sees upon entering the VMS program. The user may click on any of the displayed items in the list to view submenu display items that provide access to various modules of the system.

Toolbar: Located at the top of each module

As the user moves from field to field within each module, specific tasks can be accomplished by using the toolbar located at the top of each module. The user accesses the task by clicking on the necessary toolbar icon. Unavailable tools are grayed and cannot be used.

If a toolbar icon has an arrow (as shown in Add with Menu in the following list), clicking on the arrow will display a drop-down menu.

The following tools (icons) are used throughout the software:

Abort

Aborts the current process

Add Field

Adds data within the current module

Add with Menu

Adds data to various areas within the same module from the drop-down menu

Browse

Browses for a folder path or a file

Copy

Copies selected data

Delete

Deletes data within the current screen

Exit

Exits current module

File Link

In many areas, including A/P, architectural and compliance, users can attach digital files to notes using this button within the note record

Filter

Allows the user to enter filtering data to search for specific information

Find

Finds residents or data within a module

Import

Imports data such as report templates

License

Displayed on the main screen to authorize the software

Mass Change

Displayed in Compliance to allow the user to quickly add similar compliance records for multiple residents

1.	Displays the report generator in a specific module and will display the defined report group for the area

2.	Prints the information in any selected data grid

3.	Prints the original letter of the selected item (when using in the Compliance module with a specific compliance record selected and the compliance sequence items expanded)

Process

Processes all modified records in a single batch

Refresh

Refreshes data for the selected screen

Save

Forces the current record to be saved

Searches files within database

Drop-down Control

Drop-down menus are used to select information to fill a given field. The lists generally contain data entered as default information in the Program Default module.

Select the arrow to display the drop-down menu as shown below:

DropdownControl2_V1.6

Selection Drop-down Boxes

A drop-down control with a pale yellow background as displayed below is used to select information to display and work with in various modules. The information contained in the drop-down list is from records entered into the system. A user cannot change the data in this control.

Status Bar: Located at the bottom of each module

The program prompts the user with step-by-step instructions by displaying messages in the status bar at the bottom of each screen. In the example below, the program is prompting the user to enter the company's second contact date label. As the user moves from field to field, the program will update the displayed message.

ProgramControl_V1.6

Saving Data

The program automatically saves any changes when the user exits a module or when the user selects a new record for viewing, such as a new resident.

Speed Menu

Right-click within all modules of the system to access the Speed Menu. This allows the user to quickly access helpful functions that are not always available in the toolbar. Several areas within the VMS program require the use of the Speed Menu.

SpeedMenuControl

The Speed Menu above allows easy access to essential functions within the report generator.