Printing checks in the AP Batch or AP Maintenance application is the same procedure.
How to print a check:
1. Based on the application used:
i.AP Batch, select All Properties or an individual property from the Property dropdown menu.
ii.AP Maintenance, select an individual property from the Property dropdown menu.
2. Check the Approved and Process boxes for each voucher that needs to be paid.
3. The Approve/Process button, 
, allows the user to select from the following options:
a. Approve / Process: Checks the Approved and Process boxes for ALL vouchers entered
b. Approve All: Checks ONLY the Approved box for ALL vouchers entered
c. Process All: Checks ONLY the Process box for ALL vouchers entered
|
If board member approval is required, do not select the Process checkbox, but instead select the Board member checkbox, which will email each applicable member asking him / her to log into the portal for their approval. Once a board member approves a voucher to be processed, the Process checkbox will be set. |
4. After selecting all vouchers that need to be processed, go to APPLICATIONS | Accounts Payable Group and select the Check Print icon, 
. This icon gives the following print options:
Print Option |
Description |
|---|---|
Electronic Bank Transfers |
Allows user to create a bank transfer in the system but will also move the money through the internet. Available only with applicable banks. |
Print Preview |
Allows the user to view the checks before they are printed. |
Print All Checks: |
Allows the user to print all checks for all properties. |
Print Portfolio Checks |
Allows accountants to print vouchers based on the employee being linked to a property |
Print Selected Properties |
Prints checks for only the property chosen. |
Print Voided Check |
Prints a voided check (typically used for testing by the financial institution). |
Reprint Check Batch |
Allows the user to reprint a batch of checks again whether for one or several properties. |
Select Check Template |
Allows the user to choose a specific check template if the property uses multiple financial institutions. |
4. After the print option is selected, the checks will then print to the default printer.