Printing checks in the AP Batch or AP Maintenance application is the same procedure.
How to print a check:
1. Based on the application used:
i.AP Batch, select All Properties or an individual property from the Property drop-down menu.
ii.AP Maintenance, select an individual property from the Property drop-down menu.
2. Check the Approved and Process boxes for each voucher that needs to be paid.
3. The Approve/Process button, 
, allows the user to select from the following options:
a. Approve / Process: Checks the Approved and Process boxes for ALL vouchers entered
b. Approve All: Checks ONLY the Approved box for ALL vouchers entered
c. Process All: Checks ONLY the Process box for ALL vouchers entered
|
If board member approval is required, do not select the Process checkbox, but instead select the Board member checkbox, which will email each applicable member asking him / her to log into the portal for their approval. Once a board member approves a voucher to be processed, the Process checkbox will be set. |
4. After selecting all vouchers that need to be processed, go to APPLICATIONS | Accounts Payable Group and select the Check Print icon, 
. This icon gives the following print options:
Print Option |
Description |
|---|---|
Electronic Bank Transfers |
Allows user to create a bank transfer in the system but will also move the money through the internet. Available only with applicable banks. |
Print Preview |
Allows the user to view the checks before they are printed. |
Print All Checks: |
Allows the user to print all checks for all properties. |
Print Portfolio Checks |
Allows accountants to print vouchers based on the employee being linked to a property |
Print Selected Properties |
Prints checks for only the property chosen. |
Print Voided Check |
Prints a voided check (typically used for testing by the financial institution). |
Reprint Check Batch |
Allows the user to reprint a batch of checks again whether for one or several properties. |
Select Check Template |
Allows the user to choose a specific check template if the property uses multiple financial institutions. |
4. After the print option is selected, the checks will then print to the default printer.