General Ledger: Journal Entry |
  
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General Ledger: Journal Entry |
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The Journal Entry tab is used to post manual entries directly to the G/L. The user has the ability to create a reverse batch, which contains the reverse entries of the data posted to be posted in the future through the Batch Maintenance module.
The fields are further defined:
Field |
Description |
Credit |
Enter the credit amount to post for the selected G/L account. |
Debit |
Enter the debit amount to post for the selected G/L account. |
Department |
Select a department/fund to post the journal entry into. |
Entry |
Select the date to use as the transaction date of the entry. |
GL Account |
Select the G/L Account to post the journal entry into. |
Note |
Enter any note to post with the transaction. |
Reverse Name |
The name of the reverse batch to be posted through Batch Maintenance. |
Reverse Recurrence |
The recurrence period to set the reverse batch to once posted. |
How to Create a Journal Entry:
1. Select the property to which entries will be posted.
2. Select the Entry Date, Reverse Recurrence period and Reverse Name, if applicable.
3. Select a blank row, then enter the credit amount and any notes, then select a department.
4. Select the next blank row, then enter the corresponding debit amount and any notes, then select a department.
5. Continue adding journal entries as needed.
6. Click on the Post 
button to post the entries.
Prior to posting a group of entries, the user can save the entries as a group, which can be re-selected at a future date to avoid having to re-enter the same list.
How to Save a Memorized Entry:
1. Enter all journal entries as needed.
2. Click the Save 
button drop-down from the toolbar and select Save Memorized Entry.
3. Enter a name for the memorized entry and select OK.
A user can load a saved memorized entry to avoid having to re-enter recurring journal entries.
How to Load a Memorized Entry:
1. Select the property for which the memorized entry list will be loaded.
2. Right-click in the Journal Entry grid and select Load Memorized Entry.
3. Select the memorized entry.
4. Make any additional journal entries as needed.
5. Click the Post icon to post the entries.
