As previously mentioned, there are three levels of billing, which include Account, Community and Unit.
▪Account billing is specific to the resident (owner, tenant, etc) in the account. This billing record will only bill to the resident as long as they are attached to the unit as an active account (see Account Billing).
▪Community billing posts assessments to all accounts linked to units within a community (see Community Billing).
▪Unit billing is specific to the unit.
Once all billing records are created at the Community, Resident and / or Unit, the Billing process can then be run to allow the system to charge the accounts the amounts defined in the billing records.
Billing is processed in APPLICATIONS | Account Maintenance | Billing.
How to process billing:
1. Click the Process drop down and choose All Billing, Builder Billing, Builder Billing Selective or Resident Billing
2. Either select one specific property from the Property drop-down menu or simply click the Refresh button,
in the Quick Access Toolbar to display all properties.
3. Check the Process box for each property that will be billed.
4. Click on the Post button, 
.
5. Each property which is processed will receive a red line through it and the Closed box will be marked with a check.
The billing process fields are further defined:
Field |
Description |
|---|---|
Last Resident Billing |
reflects the last date the property was billed. |
Next Resident Billing |
shows the next billing date for the property |
Last Developer Billing |
reflects the last date the builder was billed. |
Next Developer Billing |
shows the next billing date for the builder. |
AutoPost |
will allow the user to do automatic billing through the VMS Queue. |
Auto Grace |
will allow the user to enter the number of days before or after the current resident billing date to auto process through the VMS Queue. |
Next Auto Process |
is the next scheduled date to process through the VMS Queue. |
|
All properties can be selected and processed even if the accounting cycle is monthly, quarterly or annually. VMS knows not to process these properties until the correct accounting period. |
|
A resident billing report can be rendered prior to posting any recurring charges to show how a property is billed before posting the actual charges |
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Accounts with ACH records defined will be set up automatically to include the Current ACH Debit amount, which is based on the charges posted to the account during this process and are used when creating NACHA files |