The user is able to keep track of the vendor's insurance information within the Insurance tab. This area directly interacts with the Accounts Payable application, if the policy has expired (a date has been selected in the Stop field), the end user will get a pop-up message stating the insurance has expired or is about to expire.
For ease of tracking, expired vendor insurance records will be displayed in Task Management.
Vendor Insurance Fields:
Field |
Description |
|---|---|
Insurer |
Select custom insurer name, which can be defined in SETUP | Program Defaults | Codes tab | Insurers. |
Type |
Select custom insurance type, which can be defined in SETUP | Program Defaults | Codes tab | Insurance Policy Type. |
Policy # |
Enter insurance policy number. |
Start |
Enter insurance start date. |
Stop |
Enter insurance stop date. |
Contact |
Enter contact name from insurance company, normally agent name. |
|---|
Telephone |
Enter insurance company telephone number. |
|---|
Enter insurance company email address. |
|
|---|---|
Underwriter |
Enter insurance underwriter name. |
Policy Amount |
Enter the amount of policy coverage. |
Note |
Enter any important information to be tracked about the policy. |
File |
This field will display the file name, if a file was attached either by browsing to it or drag-n-dropping the file into the record. It is recommended to attache a PDF of the insurance policy. Or it can be used to print a Vendor Insurance Merge Letter. |
Other Uses of Insurance Tab:
This area can also be used for other purposes, for example:
•Track expiration date of W-9 records.
•Track other type of documents, like State or City Business Licenses.
•Print customized letters to vendors to remind them that their insurance has expired.
•Print customized letters to vendors with instructions on how to log in to their account using your VMSClientConnect web portal.