Accounts Receivable: Builder Units |
  
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Accounts Receivable: Builder Units |
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Builder Billing Prerequisites:
1.Builders must be added to the master builder list (see: Builder Setup).
2.Builders must be linked to communities (see: Builder Developer Linked Communities).
3.Optional: Recurring billing matrices need to be entered and attached to a unit if specialized recurring billing is used (see: Community Billing).
Builder Billing:
Builder billing is used to post recurring billing for owned builder units. There are three scenarios for builder billing:
1.Builder owned units do not have an active account attached to the unit and all recurring billing charges are posted to a central Builder Billing Unit.
2.Builder owned units have an account, allowing for a specialized recurring billing definition and all recurring charges are posted to a central Builder Billing Unit.
3.Builder owned units have an account, but all recurring billing is posted to the attached account and not a central Builder Billing Unit.
Builder Billing Unit:
Skip to Builder Owned Unit if no centralized billing is used (only option 3).
A Builder Billing Unit is used by the system to centralize billing for any unit owned by a builder.
How to Add a Builder Unit:
1.Select the property.
2.Select the last blank row in the grid.
3.Enter a new street number, name and other applicable information.
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It is recommended to use a street number and name that sets this unit apart from all valid units for a property. Using the street number of 0000 and the street name as BUILDER, for example, will distinguish this unit from all others. The resident account attached to the unit can have the actual address of the builder added to the contact(s) for the account, which will be used for statements and billing purposes. |
4. Select the builder using the drop-down menu in the Billing column (red box).
5. Enter the builder account through New Resident.
6. Define the billing records for the new Builder Billing Unit account (see: New Resident Billing) if you want to post recurring charges for any builder owned units. If no billing record are defined on the Builder Billing Unit account, VMS will post community billing charges to the Builder Billing Unit account for all owned builder units.
Builder Owned Unit:
A builder owned unit is identified by the Unit Owner (blue box).
How to Add Units Owned by a Builder:
Units must be attached to the builder in order to process billing to the builder unit account.
1.Add units as described in the previous Maintaining Units section.
2.Select a builder from the Unit Owner drop-down (blue box).
3.Optional: The Builder Recurring Billing (green box) and Resident Recurring Billing entries are used to auto populate the recurring billing definition for an account attached to a unit through New Resident, which is used when posting recurring billing (see: Accounts Receivable Billing). The Unit Recurring Billing definition is used to post additional unit charges for any owner (builder or resident).
